Tonight at 7 pm.
In advance of Thursday’s first Virtual Guild Zoom meeting with Ed Pretty, we will hold a test run of using Zoom tonight at 7 pm.
If you wish to take part in tonight’s test run, you will get an email from Al Timms that includes all the sign on information for tonight and another email for Thursday. Or you can email Derek directly for tonight’s info.
This is what you will emailed:
“FVWG is inviting you to a scheduled Zoom meeting.
Topic: FVWG Rehearsal Zoom
Time: May 12, 2020 07:00 PM Vancouver
This is a meeting/rehearsal to allow Guild members who wish to test their devices and ability to use Zoom in advance of Thursday night’s Guild presentation with Ed Pretty.
Join Zoom Meeting
(A link will be here. For security we do not want to post it here.)
Meeting ID: xxx xxxx xxxx
Password: xxxxx
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Instructions for connecting to a group meeting with Zoom
To connect to the meeting:
All Guild members will receive an email inviting you to the Guild Zoom Virtual meeting on Thursday at 7 Pm. In it will be a link.
Begin signing on a little early. The Meeting will be open starting at 6:30 Pm. Ed will begin at 7?Pm
Click an email link that will look like this:
eg. https://zoom.us/j/303449717
For security, the actual Guild Zoom Meeting links will only come via email.
If you have never used Zoom, once you click the link, a browser window will open, and Zoom will initiate a download of the software that you need.
You do need to download the software in advance.
You do not need to sign up for an account with Zoom, and you definitely do not need to enter a “free trial” of a paid account. It is FREE to join the meeting through Zoom.
If you already use Zoom so much the better. The Zoom meeting will open.
The process is really very easy to do. However, as this is the first one, the Guild will also have a Test meeting on Tuesday May 12th at 7 pm for those who wish to try ahead of time. Write to Derek at dabird4@gmail.ca if you wish to do the Test Zoom.
Setting yourself up in the meeting:
When you first join, you may be prompted to join with audio and video. You can use your device/phone as audio. That should be one of the options.
You can connect your audio and video so that you can hear the demo, and so that others can see and hear you. Go to the bottom row of the Zoom window, and you will see a row of icons. The far left is a microphone icon. This is where you mute or un-mute your own microphone. Next icon to the right of that is a video camera icon. This is where you turn on or off your video, enabling other people to see a thumbnail of you on live video. Click those icons to turn on or off your audio or video.
On some devices the icons appear at the top of your screen instead.
If your video and audio don’t connect automatically, click on the triangle to the right of the microphone icon, open the dropdown menu, and choose “Audio Settings”. Here you can choose which speaker and microphone you are using, and can check them to see if they are working.
On the left side of the settings window is a sidebar. Choose “Video” to select which camera your computer will use to connect to the meeting.
It is a good idea to keep your microphone muted unless you are asking a question, to keep the background noise down. I may mute everyone if there is a lot of noise. You can still un-mute yourself to ask a question.
Using the Chat feature:
There is an icon labeled Chat at the bottom of the Zoom window. Click that and a sidebar opens on the right with a Chat Window. You can choose from the dropdown at the bottom above the message window and message either everyone or an individual.
Asking questions during the meeting:
You can ask questions during the demo, it’s not necessary to hold your questions until the end. In fact, questions are encouraged! To ask a question, un-mute your microphone and speak.
If you don’t get my attention that way, use the Chat feature to get the Moderator’s attention, and he/she will let me know.
Leaving the meeting:
You can leave any time. And you can come back by clicking the link again and joining the meeting. To leave the meeting, click “Leave Meeting” at the lower right of the Zoom window.